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AI-Powered Ingestion & Parsing Engine
Intelligent Email Parser: Built for Business Automation
ExtractMails intelligently reads and parses emails, extracts the information you need, and turns unstructured email content into structured business data that can power your CRM, database, and workflows.
Integrations
Connect your email data to the tools you use.
Send extracted data directly to the systems your team already uses.
Zoho CRM
Sales pipeline
Salesforce
Customer accounts & leads
HubSpot
Sales Leads
Don't Let Valuable Business Data Stay Trapped in Emails
Businesses receive thousands of emails every day containing critical information such as orders, invoices, customer inquiries, shipping updates, booking confirmations, leads, and receipts. However, this valuable data remains trapped inside unstructured email messages, forcing teams to manually open emails one by one, copy and paste details into spreadsheets, and update CRM records daily. ExtractMails eliminates this repetitive manual bottleneck through intelligent email parsing — automatically reading incoming email content, identifying key fields, and transforming raw unstructured messages into clean, structured business data ready for your database and workflows.
What Is ExtractMails?
Email Parser That Understands Your Business Data
ExtractMails is an AI-powered intelligent email parser that reads and analyzes email content to identify information that the business requires. ExtractMails treats information as a source of valuable business data, instead of treating emails as messages that need to be manually processed.
It can help businesses extract a wide range of information, such as:
Customer namesEmail addressesPhone numbersOrder numbersInvoice numbersProduct informationQuantitiesPrices and totalsDatesAddressesTracking informationLead detailsBooking informationOther custom business fields
Key Features
Turn Email Parsing into an Automated Workflow
Intelligent Email Parsing
Automatically read and analyze email content to identify relevant information.
Email Data Extraction
Extract specific fields from unstructured email messages and turn them into structured data.
Custom Data Fields
Define the information your business needs—from customer details and order numbers to invoice amounts, tracking IDs, and more.
Email Body Parsing
Analyze the content of email messages and identify relevant information from the message body.
Email Header Parsing
Capture useful email metadata such as sender, recipient, subject, date, and other available header information.
Automate Data Extraction Across Your Business
Invoice Emails
Extract invoice numbers, vendor information, invoice dates, amounts, taxes, and payment details.
Order Confirmations
Capture customer information, order IDs, products, quantities, prices, totals, and delivery details.
Lead Notifications
Turn lead emails and form notifications into structured prospect records for your sales team.
Shipping Notifications
Extract tracking numbers, carriers, delivery dates, shipment information, and addresses.
Customer Support Emails
Identify customer information, ticket numbers, issues, requests, and other relevant details.
Booking Confirmations
Parse reservation information, customer details, booking IDs, dates, locations, and other available information.
Receipts
Extract merchant information, transaction dates, amounts, receipt numbers, and purchase details.
Purchase Orders
Capture PO numbers, supplier information, products, quantities, prices, and delivery information.
How It Works
How ExtractMails Parses Emails
Connect Your Email Workflow
Bring the emails you want ExtractMails to process into your parsing workflow.
Define the Data You Need
Specify the information you want to capture from your emails.
ExtractMails Parses the Email
The intelligent email parser reads the message and identifies the relevant information.
Get Structured Data
The extracted information is organized into clearly defined fields.
Send It to Your Workflow
Use the structured data in your CRM, database, application, or automated business process.
Who Is It For?
Built for Teams That Work with Email Data
Sales Teams
Automatically turn lead notifications and customer emails into usable prospect information.
Operations Teams
Process orders, notifications, confirmations, and operational emails without repetitive data entry.
Finance Teams
Extract useful information from invoices, receipts, payment notifications, and financial emails.
E-commerce Businesses
Parse order confirmations, shipping notifications, returns, and customer information.
Customer Support Teams
Structure information from support requests, ticket notifications, and customer communications.
Logistics Teams
Extract tracking, shipment, delivery, and order information from incoming emails.
Developers & Automation Teams
Use structured email data as an input for applications, databases, APIs, and automated workflows.
Why Choose ExtractMails?
Turn Emails into Data Your Business Can Use
ExtractMails is an intelligent email parser that helps transform unstructured email content into structured business data. It makes it easier to connect email information with the systems and workflows that the business already relies on.
Intelligent Email Parsing
ExtractMails intelligently analyzes email content to identify the information that matters to your business, helping you move beyond manual email processing.
Extract the Data You Actually Need
Capture specific information from emails, whether it's customer details, order numbers, invoice information, tracking numbers, dates, addresses, or other business fields.
Built for Business Workflows
Apart from email parsing, ExtractMails is also designed to turn parsed information into structured data that can become part of a CRM, database, or broader business workflow of the business.
From Email Extraction to Email Parsing
ExtractMails builds on its experience with email extractor and email scraping while expanding into intelligent email parsing.
Who We Are
ExtractMails is a technology-driven platform that focuses on helping intelligently process and manage email data. The email parser of ExtractMails transforms unstructured email content into structured business data, helping organizations reduce manual data entry and improve the process of managing information. ExtractMails is designed around intelligent email data extraction and email parsing software, helping businesses identify and capture the information that matters most. From customer details and order information to invoices, leads, shipping updates, and other business communications, ExtractMails helps turn emails into usable and structured data. We believe that valuable business information shouldn't remain trapped inside inboxes. ExtractMails is built on our experience in email extraction and email scraping, while also expanding the way businesses can work with email data. As email-driven business processes continue to evolve, ExtractMails remains focused on developing smarter, more efficient ways to process email information and help businesses turn everyday messages into meaningful business data.
What We Do
ExtractMails offers an intelligent email processing solution that is designed to help businesses automate data handling and improve the way they work with information received through email. The core functionality of the platform is intelligent email parsing, which reads and analyzes email content to identify information and transforms every unstructured message into structured business data.
ExtractMails enables businesses to parse emails, extract specific data fields, and organize information for future use. From customer details and order information to invoices, leads, shipping updates, and other business communications, ExtractMails helps capture valuable information without relying on repetitive manual data entry.
The platform also builds its existing email extraction and email scraping capabilities, which help users to collect relevant email information when required. By combining email parsing with email data extraction, ExtractMails offers a broader approach to discovering, processing, and organizing email-related information.
Frequently Asked Questions
What is email parsing?
Email parsing is the process of analyzing an email's content and extracting useful information such as customer details, order numbers, invoice information, dates, addresses, and other business data.
Can ExtractMails automatically extract data from emails?
Yes. The purpose of ExtractMails' email parsing functionality is to automate the process of identifying and extracting required information from email messages.
Can an email parser send data to a CRM?
An email parser can be used as part of a workflow that sends structured email data to CRM systems. ExtractMails is designed around this email-to-business-workflow model.
Can I extract custom fields from emails?
Yes, you can extract custom field data from emails using ExtractMails. Custom data fields allow an email parsing workflow to focus on the information that is relevant to a particular business process.